Job Details

General Summary:

Performs various administrative functions, including answering telephones, greeting the public, making copies, receiving, and signing for deliveries, handling, and distributing mail, assisting clients during events; maintain employee information, maintain, and update informational binders; occasional assistance with set up, maintain office cleanliness.

Essential Duties:

Performs various administrative functions, including answering the telephone, handling multiple phone lines, and taking and delivering messages; Greets public and directs them to the appropriate person or office with a positive attitude. Creating and copying documents, making signs, distributing, and printing documents and filing; Processes incoming mail, including sorting and distributing; submits and maintains work orders; maintains and updates accident and incident reports; maintains and updates Laserfiche files; maintain inventory and hand out supplies. Maintains departmental calendar/schedule. Assist with distributing information to employees as well as other departments in the county. Occasional assistance with events, directing customers during events and provide event details as part of customer service and other duties as assigned. Occasional on call, nights or weekends may be required.

Other Duties as assigned.

Supervision

Received: General Manager, Exposition Complex and Brazos Valley Fair & Exposition and other Managers

Given: This is a non-supervisory position, however, may assign and review the work of temporary or volunteer personnel.

Education

Required: High school graduation, or its equivalent; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Preferred: At least one year of secretarial or related experience in an administrative professional role is preferred.

Experience

Required: Two years of administrative experience at an in-office environment.

Preferred:

Certificates, Licenses, Registrations

Required: None

Preferred:

Physical Demands

Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 25 pounds, such as files, stacks of records, chairs, tables, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Knowledge, Skills, & Abilities

Typical: Standard office practices. Establish and maintain effective working relationships with county employees, representatives of governmental agencies, and the general public; communicate effectively, both orally and in writing; operate standard word processing and spreadsheet software; read and interpret standard policies and procedures; work with minimum supervision; organize and prioritize tasks; and remain calm when dealing with irate citizens.

Work Environment

Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee must frequently work under time pressures, work closely with others as part of a team, change tasks, and perform multiple tasks simultaneously.