Job Details

Accounts Payable ClerkPrint ( Payable ClerkSalary$17.91 - $26.86 HourlyLocationCollege Station, TXJob TypeFull TimeJob Number2402310DepartmentFiscal ServicesOpening Date10/31/2024Closing Date12/31/2024 11:59 PM CentralHiring Range$17.91 - $19.70DescriptionBenefitsQuestionsDescriptionUnder general direction of the Financial Support Specialist , the Accounts Payable Clerk p rovide s administrative and clerical support to the Accounting Division in the areas of accoun ts payable, cash disbursements, check processing, billing, collections, cash receipts, payroll , and other accounting related functions . Work involves contact with both internal and external customers, thus requiring good interpersonal skills and the ability to exercise discretion.Principal DutiesPerform accounts payable functions, to include but not limited to verifying incoming accounts payable documents (invoices, expense reports, check request, construction payment applications, etc.) for accuracy, entering and processing payables, and creating and auditing accounts payable report for the weekly check run.Act as a liaison between departments and vendors, including communicating frequently and courteously with City departments and vendors both verbally and in writing regarding accounts payable matters related to invoices and procurement card receipts.Coordinate with departmental contacts to resolve incomplete invoices with unmatched purchase orders or incomplete receiving records to ensure timely processing.Responsible for all accounts payable documentation to include scanning of voucher packets into electronic document file system; monitor timely document process flow in Laserfiche and timely purchase receiving/invoice submission by departmental administratorsWork with staff to audit procurement card transactions and verify appropriate documentation has been provided for each transaction, and work with team members to track and maintain the incomplete transactions spreadsheet in efforts of reporting missing receipts and documentation to the departments and upper management.Provide general finance support and assistance, to include but not limited to facilitate month-end and year-end closing, including reviewing operational reports and reviewing and preparing entries as directed; assisting with certain aspects of preparing for the annual audit; and working with staff and other employees on the continuous improvement of accounting services to include consistent integration and utilization of the accounting system in compliance with applicable laws and regulations.Participate in developing and reviewing policies and standard operating procedures and controls for the Accounting Operations Division; and recommend process improvement goals, objectives, and changes to policies and priorities for assigned activities, in efforts to improve the financial reporting services of the City.Perform other duties as assigned.QualificationsRequired: High school diploma or GED equivalent and three (3) years of accounting related work experience; or an equivalent combination of education and experiencePossess basic level computer skills in the use of word processing, Excel, 10-key, and data entryPossess knowledge of, or have ability to learn the methods, practices and terminology used in financial and statistical clerical workAbility to pay attention to detail, set priorities and manage time and work in a fast-paced environment with multiple tasks and interruptionsAbility to communicate effectively both orally and written with internal and external customersCustomer service orientationContinuous improvement orientationTeamwork focusedSelf-starterProfessional attitudeWell organizedAbility to adapt to changing prioritiesProblem solving skillsPreferred: Knowledge of municipal management or governmental accounting experienceExperience with processing accounts payable in a high-volume transaction environmentSupplemental InformationPosition posted until filled or closing date.We offer a comprehensive benefits package to include; Medical, Dental, Vision, Prescription Drug Coverage, Paid Holidays, Paid Vacation, Paid Sick Leave, Paid Parental Leave, TMRS-Retirement (2:1 matching), Deferred Compensation, Term Life AD&D, Dependent Life, Flex Benefits, an Employee Health Clinic & Educational Assistance. .01Do you have a High School diploma or GED equivalent?YesNo02Do you possess basic level computer skills in the use of PC-based spreadsheet and word processing applications such as Microsoft Excel and Word?YesNo03Do you have two (2) or more years of accounting related work experience? If so, please explain.04Please highlight your knowledge and experience that would directly relate to your success in performing the essential duties of this position.05How many years of accounts payable experience do you have? What is the average number of invoices you have processed in a month?06In your own words, describe what good customer service is.Required QuestionAgencyCity of College StationAddress1101 Texas AvenueCollege Station, Texas, 77840Phone979-###-####Website verify your email addressVerify Email